ADDvance PRIVACY POLICY

Effective June 1, 2026

Who we are

ADDvance Conference is committed to protecting your privacy and safeguarding your personal information. Our website address is: https://addvanceconference.com.

This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your information.

Information We Collect

When you interact with our website, register for events, subscribe to our email list, or contact us, we may collect information including:

  • Name
  • Email address
  • Phone number
  • Mailing address
  • Company or organization name
  • Conference registration information
  • Information submitted through forms, surveys, or applications
  • Technical information such as IP address, browser type, and device information
  • Website usage and analytics data

We collect only the information necessary to provide our services, improve the attendee experience, and communicate with you effectively.

How We Use Your Information

We may use your information to:

  • Process conference registrations and event participation
  • Send event confirmations, reminders, and updates
  • Deliver resources, materials, and recordings
  • Respond to questions and support requests
  • Improve our website, programs, and attendee experience
  • Send newsletters, announcements, and promotional communications
  • Meet legal, regulatory, or contractual obligations

You may unsubscribe from marketing emails at any time using the unsubscribe link included in our communications.

Comments

When visitors leave comments on the site, we collect the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see whether you use it. After approval of your comment, your profile picture may be visible to the public alongside your comment.

The Gravatar service privacy policy is available here: https://automattic.com/privacy/.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS). Visitors to the website may be able to download and extract any location data from images on the website.

Email Communications

If you subscribe to our newsletter, register for the conference, download resources, or otherwise provide your contact information, we may send you communications related to ADDvance Conference, future events, educational resources, and related programs.

You may opt out of marketing communications at any time by clicking the unsubscribe link included in our emails.

Cookies

Our website uses cookies to improve your browsing experience and support website functionality.

If you leave a comment on our site, you may choose to save your name, email address, and website in cookies for your convenience. These cookies may remain for up to one year.

If you visit our login page, a temporary cookie may be set to determine whether your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, cookies may be used to save your login information and display preferences. Login cookies generally last for two days, while display preference cookies may last up to one year.

You may control cookie settings through your browser preferences.

Analytics and Tracking Technologies

We may use third-party analytics services such as Google Analytics and similar tools to understand how visitors use our website.

These services may collect information such as pages viewed, time spent on the site, referral sources, device information, and browser information. This data helps us improve website performance and user experience.

Embedded content from other websites

Articles, videos, recordings, and other content on this site may include embedded content from third-party websites.

Embedded content behaves in the same manner as if you visited the originating website directly. These websites may collect data about you, use cookies, and monitor your interaction with their content according to their own privacy policies.

Payment Processing

If you purchase conference tickets, sponsorships, products, or services through our website, payments may be processed by secure third-party payment providers.

We do not store or have direct access to your complete credit card information. Payment information is handled according to the privacy and security practices of the payment processor.

Third-Party Services

We may utilize third-party providers to help operate our website and services, including:

  • Email marketing platforms
  • Payment processors
  • Website hosting providers
  • Analytics providers
  • Webinar and video platforms
  • Customer relationship management systems

These providers only receive information necessary to perform their services and are expected to maintain appropriate privacy and security standards.

Photography and Recording

ADDvance Conference events may be photographed, recorded, or livestreamed.

By registering for or attending conference events, you acknowledge and agree that photographs, video recordings, audio recordings, screenshots, and similar media may be captured and used for educational, promotional, marketing, archival, or business purposes without additional compensation or notification.

If you have concerns regarding photography or recording, please contact us before attending.

Who we share your data with

We do not sell your personal information.

We may share information with trusted service providers who assist in operating our website, processing payments, delivering communications, hosting events, or providing technical services.

We may also disclose information when required by law or when necessary to protect our legal rights.

If you request a password reset, your IP address may be included in the reset email.

How long we retain your data

Comments and their metadata may be retained indefinitely to help us recognize and approve future comments automatically.

For users who register on our website, we store the personal information provided in their profile. Users may view, edit, or delete their personal information at any time, except usernames. Website administrators may also access and edit this information as necessary.

Conference registration and transaction records may be retained as required for business, legal, tax, and administrative purposes.

Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

While we strive to protect your information, no method of internet transmission or electronic storage is completely secure, and we cannot guarantee absolute security.

Children’s Privacy

This website is intended for adults. We do not knowingly collect personal information from children under the age of 13.

If we become aware that personal information has been collected from a child without appropriate consent, we will take reasonable steps to remove that information.

What rights you have over your data

If you have an account on this site or have submitted personal information through our website, you may request:

  • Access to the personal information we hold about you
  • Correction of inaccurate information
  • Deletion of personal information where legally permitted
  • A copy of your personal information

These rights may be subject to legal, security, or administrative requirements.

Where your data is sent

Visitor comments may be checked through automated spam detection services.

Data may also be processed through secure third-party service providers that help us operate our website and deliver our services.

Contact Us

If you have questions regarding this Privacy Policy or your personal information, please contact us at:

ADDvance Conference

Email: info@addvanceconference.com

This Privacy Policy may be updated periodically. Any changes will be posted on this page with an updated effective date.